Part-Time Operations & Administrative Assistant

Job title: Part-Time Operations & Administrative Assistant
Posted on: July 15, 2026
Job Description:

Raven Contracting Group

Location: Remote (Ontario preferred)
Position: Part-Time (10–20 hours/week to start)
Hours: Flexible with occasional daytime availability

About Raven

Raven Contracting Group is a construction management company serving commercial and select residential clients throughout Durham Region, the GTA, Kawarthas and Eastern Ontario.

We believe construction should be built on communication, planning, accountability and trust. Our focus isn’t simply building projects—it’s managing them professionally from concept to completion. We’re growing quickly and are looking for someone who enjoys creating order from chaos and helping a business operate at a high level.

About the Role

This isn’t a typical admin position.

We’re looking for someone who enjoys organizing information, improving systems, following up with people, and making sure nothing falls through the cracks.

You’ll work directly with the owner to help keep projects, clients and day-to-day operations running smoothly.

This role is ideal for someone who is proactive, highly organized, detail-oriented and comfortable working independently.

Primary Responsibilities

Administrative Support

* Manage email inboxes and prioritize correspondence
* Schedule meetings and coordinate calendars
* Organize digital files and project folders
* Prepare professional documents, proposals and presentations
* Maintain contact databases and company records

Project Coordination

* Create and maintain project folders
* Track project milestones and deadlines
* Follow up with clients, consultants and subcontractors
* Coordinate permit, insurance and WSIB documentation
* Keep project information organized and current

Estimating & Tender Support

* Prepare bid invitations
* Send requests for pricing to subcontractors
* Track quotations and follow up with trades
* Assist in assembling proposal packages
* Maintain subcontractor and supplier databases

Client Relations

* Follow up with existing and prospective clients
* Schedule site meetings
* Assist with proposal follow-ups
* Help maintain a professional client experience from first contact through project completion

Operations

* Build and improve internal systems
* Create checklists and SOPs
* Assist with invoicing and document organization
* Keep CRM and project management software updated
* Identify opportunities to improve efficiency

Marketing Support (Bonus)

* Coordinate social media scheduling
* Organize project photos
* Assist with LinkedIn outreach
* Help maintain website and marketing materials

What We’re Looking For

The right person will be:

* Exceptionally organized
* A strong communicator (written and verbal)
* Detail-oriented
* Able to manage multiple priorities
* Comfortable working independently
* Resourceful and proactive
* Tech-savvy and quick to learn new software
* Professional and dependable

Preferred Experience

Experience with any of the following is considered an asset:

* Construction or trades administration
* Microsoft Office
* Google Workspace
* QuickBooks
* Project management software
* CRM systems
* Proposal or tender preparation

What Success Looks Like

After six months, you’ve become someone the owner can rely on without needing constant direction. Projects are organized, clients receive timely communication, follow-ups happen consistently, and internal systems continue improving. You’ve become a trusted part of the business rather than simply completing administrative tasks.

Compensation

* Part-time, flexible hours
* Competitive hourly wage based on experience
* Opportunity for increased hours as Raven continues to grow
* Mostly remote with occasional in-person meetings or site visits if required

Our Culture

We’re building a company that values professionalism, integrity, accountability and clear communication.

We’re not looking for someone to simply “do admin.”

We’re looking for someone who wants to help build an exceptional company.

Employment Type: Part-time
10-20
Field of Work: Office/Clerical
Required skills:

Durham College Community Employment Services

Part-Time Operations & Administrative Assistant

Company information