Events Camp – Office Administrator

Job title: Events Camp – Office Administrator
Posted on: April 27, 2026
Job Description:

Job Type: Full-Time, Year Round

Location: Onsite, Fair Havens Camp & Conference Centre
B2215 Durham Regional Hwy 48,
Beaverton, ON L0K 1A0

ROLE:
The Events & Office Administrator supports year‑round retreat inquiries, event coordination, and general office operations as part of the core office team. Working closely with the Group Bookings Coordinator, this role manages incoming inquiries, assists with business development efforts, and ensures smooth coordination of events throughout the year.

The position also provides essential administrative support in preparing for the nine‑week Summer Family Camp, helping organize the details needed for a successful summer season. The ideal candidate is organized, proactive, and able to manage multiple priorities in a dynamic environment.

RESPONSIBILITIES:
Retreat Season
Support the Group Bookings Coordinator in delivering successful retreats.
Manage initial retreat inquiries and provide timely follow‑up.
Assist with business development through outreach, site visits, and preparation of service materials.
Host retreat groups on-site as needed, including some evenings and weekends.
Coordinate retreat logistics, schedules, and communication with internal teams.

Year‑Round & Summer Operations
Provide ongoing administrative support, including managing supplies, vendors, mail, phones, and shared calendars.
Maintain organized documentation and records for bookings, events, and seasonal operations.
Support year‑round event coordination through scheduling, logistics, and preparation of materials.
Assist with administrative and logistical planning for the nine‑week Summer Family Camp, ensuring smooth seasonal operations.

Start Date: Immediate
Please forward the cover letter and resume to apply@fairhavens.org

Employment Type: Full-time
38-44
Field of Work: Office/Clerical
Required skills:

SKILLS & QUALIFICATIONS
Outstanding leadership, time management, facilitation, and organizational abilities.
Post-secondary education, preferably with a Business Administration focus and event planning experience considered an asset.
Proficient in Google and Microsoft Suite, with the ability to quickly master new systems.
Capable of effectively engaging with guests of all ages.
Demonstrates a strong problem solving mindset.
Excellent communicator with the ability to compartmentalize tasks efficiently.
Committed to embracing and embodying the Core Values and Beliefs outlined in the Fair Havens Statement of Faith.

Durham College Community Employment Services

Events Camp – Office Administrator

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