Payroll/Staffing Clerk – Rideaucrest – Kingston

Job title: Payroll/Staffing Clerk – Rideaucrest – Kingston
Posted on: March 23, 2020
Job Description:

Opening Statement
Kingston’s vision of being a smart, livable 21st century city is fast becoming reality. History and innovation thrive in our dynamic city located along the beautiful shores of Lake Ontario, an easy drive from Toronto, Ottawa and Montreal, in the heart of eastern Ontario. With a stable and diversified economy that includes global corporations, innovative startups and all levels of government, Kingston’s high quality of life offers access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.

Position Summary
The Payroll/Staffing Clerk is responsible for clerical and record keeping duties related to the daily attendance & scheduling, payroll and WSIB for approximately 200+ employees for Rideaucrest Home.

Responsibilities, include:

Work with department supervisors to create/build and maintain schedules for Rideaucrest Home employees

Ensure daily staff replacements are completed (sick calls, leave of absences, etc)

Responsible for data entry and maintenance of all payroll records for Rideaucrest employees, as well as wage progressions

Responsible for responding to payroll and scheduling inquiries

Provide staffing & payroll reports to management (statistical patterns, vacation, sick etc.)

Maintain vacation and lieu entitlement lists

Actively promote and follow safe work practices and ensure accident prevention and health and safety responsibilities are fully met by self and others

Establish and maintain electronic and manual filing systems

Perform other duties as assigned

Qualifications, Competencies
1 year certificate in office administration or equivalent

1 year of experience creating and building electronic schedules

1 year of payroll experience

Experience in a health care setting preferred

Experience in a unionized environment preferred

Must demonstrate corporate competencies: Customer Focus, Results Orientation, Integrity and Teamwork.

Skills, Abilities, Work Demands
Strong attention to detail

Typing at 40 wpm (tested)

Ability to process functions and formulas in MS Excel,(tested at the intermediate level)

General working knowledge of computer software (ie. Microsoft Office, Goldcare, PeopleSoft)

Demonstrated ability to interact with seniors in a caring and respectful manner

Able to maintain confidentiality

Commitment to promoting and following health and safety practices

Able to work independently and as an effective team member in a cooperative manner with all members of staff, families, residents, volunteers and outside agencies

Demonstrated communication, organizational, prioritization, communication and time management skills

Committed to ongoing learning and development

Must be able to obtain and maintain a satisfactory criminal record check, including vulnerable sector, at own expense

Proof of recent screening for Tuberculosis (TB)

Proof of immunity to communicable diseases

Closing Statement
Please apply to Career Opportunities at: Your resumé must clearly demonstrate how you meet the requirements of the position. Please upload to your profile, any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position you are applying to. We thank all of those who apply, however, only those selected for further consideration will be contacted. The City of Kingston is committed to fostering a positive and progressive workforce reflecting the citizens we serve. We provide equitable treatment and accommodation to ensure barrier-free employment in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act. You can request for accommodation related to the protected grounds at any stage of the City’s hiring process, i.e., application, assessment and placement. If you are an individual with a disability and you need accommodation in applying for this position, please email us at, quoting the Job Number and the Job Title. If you are invited to participate in the assessment process, we ask that you provide your accommodation needs in advance at that time. Please be advised that you may be requested to provide medical/other documentation to Human Resources to ensure that appropriate accommodation is provided to you. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

Employment Type: Full-time
Field of Work: Office/Clerical
Required skills:

Company information

Company Name: City of Kingston
Contact Name: Human Resources
Address: British Whig Building - 310 King Street East
City: Kingston
Postal Code:K7L 2Z3
Telephone: (613) 546-4291
Prefered method of contact: Apply Online URL