Office Admin Bookkeeper / Inventory – U641

Job title: Office Admin Bookkeeper / Inventory – U641
Posted on: May 21, 2020
Job Description:

Office Administrator/Bookkeeper
• Process all accounts payable invoices
• Process all accounts receivables
• Payroll (To Take From Darlene)
• Issue monthly statements
• Submit/Key orders/invoices when required
• Weekly cheque run (wire transfers)
• Reconcile credit cards (CAN & US)
• Reconcile bank statements (CAN & US)
• Prepare and submit price quotes for new business
• Cost analysis on existing product – to ensure the correct pricing to customers
• Prepare and submit HST quarterly
• Prepare and submit WSIB quarterly
• Prepare year end tax reports for external accountant
• Vendor inquiries
• Customer inquiries
• Item master updates when required
• Additional clerical duties as needed
• Filing
• Double check all work before submitting

Phytogen & CL Herbal Inventory Control
• Prepare and maintain production schedule so all required materials are ordered/received in a timely manner – based on yearly forecast provided by customer – attention given to vendor lead times and customer required delivery dates
• Maintain inventory levels (Bottles, Lids, Cartons, Labels, etc.)
• Prepare and request price quotes for production/packaging materials
• Prepare and issue purchase orders
• Work with Phytogen Team Leader/CL Herbal Team Leader to ensure all product is available to fill orders for multiple purchase orders for both Canada and US – attention given to “Hot List” items as required – communicate with customer in an on going basis – note 75 Cdn/ 75 US Phytogens
• Prepare and submit Certificate of Analysis for all out going product
• Prepare and submit production efficiency reports
• Box label request forms for Phytogens (sent to Serena)
• Lot # & expiry date stickers for boxes
• Double check all work before submitting

High Attention to Detail Required
Quickbooks experience required

4 days per week

For further information regarding this posting, please call us at 905 852-7848 or email us at and leave a detailed message with:

  1. Your Name
  2. Your phone number, and
  3. The job title and Job number (ex. U494) 

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Please note: Our storefront operations are closed at this time; however, we are still operating remotely and are connecting with clients via the telephone and email.


Employment Type:
Field of Work: Office/Clerical
Required skills:

Company information

City: Cannington
Prefered method of contact: