Health & Social Services Manager U474

Job title: Health & Social Services Manager U474
Posted on: August 9, 2019
Job Description:

Under the Direction of the First Nation Manager, plan, organize, direct, control, supervise and evaluate, through program providers, health, social and educational programming and services, the overall wellbeing of the Mississaugas of Scugog Island First Nation.  Develop health and related policies and procedures for approval, implementation and enforcement. Provide front line supervision, direction, guidance and support to the Community Wellness Worker, Home Support Coordinator, Healthy Lifestyles Coordinator, Community Health Nurse, Child and Youth Support Worker, First Nation Child Welfare Representative (FNCWR); Cultural Coordinator, HRC Administrative Assistant; Education Advisor, and other staff and providers who administer MSIFN health and social programs and services to the community.

DUTIES:
DAILY
 • Supervise day to day activities of staff and ensure adherence to program and HR policies and procedures • Provide training and coaching for staff in the completion of their tasks and working towards departmental objectives • Train and encourage staff to learn new tasks and take responsibility • Foster, encourage and promote staff teamwork and effective communication • Provide advice to FNCWR in all child welfare cases • Ensure Health & Safety compliance of staff, contractors and service providers whom report to the HSSM • Review and approve budget account charges on purchase orders and invoices • Review and monitor attendance of all staff and approve leave requests • Oversee operations of HRC (staffing/usage/troubleshoot problem areas) • Assign tasks to program staff • Research health related information topics that would assist in meeting the community health needs • Research policies to obtain best practices
WEEKLY
• Delegate administrative tasks • Review and approve timesheets • Support community member requests for health services/programs • Counsel and advise staff on programming ideas/design/implementation • Advise Council on all child welfare matters • Oversee policies and procedures for designated programs and make recommendations/decisions • Effect Staff Communications (e-mail, interpretations, community newsletter inserts, surveys, meeting summaries, etc.)
MONTHLY
• Coordinate professional development initiatives for staff as required • Act as a liaison and public relations officer in matters related to areas of responsibility • Attend Committees/Meetings (Managers Meetings, Monthly Report Meetings with Council, HRC Staff Meetings)  • Negotiate funding agreements and plan, administer and control budgets for designated programs  • Act as the Ontario Works Administrator in preparing and submitting reporting requirements  • Develop and maintain working relationships with other governments, aboriginal organizations, community and other stakeholders • Ensure WORK PLANS for each HRC employee to be: 1) created in conjunction with the employee, or portfolio councilor. 2) submitted with the annual budget each year. 3) monthly monitoring and coaching of the employee to accomplish the work plan. 4) use the work plan in the PIM process with the employee to measure success.
QUARTERLY
• Attend quarterly meetings of Central East Local Health Integration Network (CELHIN), DHT and Southeast Area Health Board (SEAHB) • Prepare funding reports (financial/narrative) • Prepare policies (prepare drafts/co-ordinate feedback/final copy) • Participate in Strategic Planning
ANNUALLY
• Conduct probationary and annual Employee Performance Review Meetings • Coordinate Service Providers and Contractor agreements and requirements • Budget Preparation & Variance Analysis of all HRC program budgets • Prepare proposals for identified needs • Conduct Compensation Reviews with Management Committee • Coordinate budget submissions & year end reports to funding agencies (UOI/FNIHB/MCYS/OTTER) and oversee year end activities related to budgets • Coordinate and conduct annual planning session for all HRC staff to develop work plan • Make arrangements with health care service providers, traditional healers and elders re: agreements, requirements (WSIB clearance and liability insurance) per the Contractors and Service Providers Policy • Negotiate funding agreements with various funding agencies  • Research and access employee training funding opportunities
AS REQUIRED
• Liaise with members/general public on specific issues; assist with troubleshooting problems; refer to appropriate department and/or organization  • Liaise, assist and support members regarding specific federal/provincial government initiatives  • Participate in interviewing, hiring, orienting and training designated staff • Support new employees in orientation to policies and procedures and policy interpretation  • Assist staff in establishing attendance and performance standards, work plans, training plans, action plans, accommodations, agreements and professional development requirements to reduce absenteeism and improve performance • Work collaboratively with employees in resolving progressive discipline issues • Receive questions, requests or complaints from employees and advise on conflict resolution, mediation, investigation, and/or grievance procedures and options • Meet with community members to evaluate services • Submit agenda items for Planning and Staff Meetings • Resolve Health and Resource Centre client complaints and issues, if unresolved refer to Internal Complaints Policy & Procedures • Present program updates at monthly staff meetings • Backup the duties of the First Nation Child Welfare Representative (FNCWR) • Oversee the administration of the Donations Committee Health fund through the Home Support Coordinator • Develop and assist in the design of acquiring health services to meet community needs • Oversee one-time programs • Manage Family Violence Program through the Healthy Lifestyles Coordinator position • Collaborate with HR in separation contracts and agreements (terminations, layoffs, retirements, etc.) • Special projects, assigned tasks and additional regular duties as required by the First Nation Manager and Council • Coordinate the implementation of a database to support HRC programs and services

 

 

For further information, please visit your closest Employment Centre.

Beaverton, 397 Simcoe St, Mondays 8:30-4:30pm

Port Perry, 84 Water St, Tuesday & Wednesday 8:30-4:30pm

Uxbridge, 29 Toronto St S, Monday-Wednesday and Fridays 8:30-4:30pm, Thursday 10-6

All sites are closed 12-1pm


Employment Type: Full-time
Field of Work: Other
Required skills:

MINIMUM QUALIFICATIONS:
• Bachelor’s degree in Health Services, Social Services, Community Development, Public Administration or related field • Minimum 5 years related management experience in the health field, minimum 10 years total work experience • Additional Indigenous training and education will be considered an asset • Valid driver’s license and $1M liability insurance • CPIC acceptable to position upon conditional offer • Knowledge and understanding of Native culture, traditions, teachings, community dynamics • Knowledge of legislation governing First Nations (Ontario Health Act, Privacy Act, Child Welfare Act, Ontario Works Act, Education Act, Anishinabek Education System) • Demonstrated knowledge of financial budgeting processes • Demonstrated computer literacy and skills: Microsoft Word, Excel, PowerPoint, Outlook • Excellent communication skills, problem solving and mediation skills • Knowledge of the operating structure of Indigenous Services Canada/Health Canada/Ministry of Community and Social Services/Ministry of Children & Youth Services • Knowledge of federal and provincial programs available to First Nations • Knowledge of federal/provincial funding and contribution agreements/arrangements, regulations/guidelines • General knowledge of Human Resources procedures • Ability to multi-task and work with a high level of confidentiality, tact and discretion

For further information, please visit your closest Employment Centre.
Beaverton, 397 Simcoe St, Mondays 8:30-4:30pm
Port Perry, 84 Water St, Tuesday & Wednesday 8:30-4:30pm
Uxbridge, 29 Toronto St S, Monday-Wednesday and Fridays 8:30-4:30pm, Thursday 10-6
All sites are closed 12-1pm


Company information

Additional information:

DEADLINE AUGUST 13/2019, (applications will not be accepted after this date and time)


Prefered method of contact: