Administrative Assistant

Job title: Administrative Assistant – Whitby
Posted on: April 11, 2023
Job Description:

• Provide administrative support including: printing, photocopying, scanning, filing, and shredding
• Answer the phone, take messages, direct calls, and offer information to callers
• Supply administrative support in the preparation of various reports and presentations
• Assist in the ordering of office supplies and manufacturing raw materials
• Organize company meetings and activities
• Prepare operating and financial reports, installation schedules, work orders, and presentations
• Responsible for the data entry to create work orders and shipping labels from purchase/sale orders received
• Approving timesheets
• The maintenance and upkeep of data, spreadsheets, contacts, and phone lists
• Handle courier traffic; preparing and logging shipments incoming & outgoing
• Maintain the hardcopy filing system and electronic file database
• Perform light accounting functions such as data entry of AP invoices, generation of AR invoices, and raw
material inventory input using QuickBooks and Excel
• Provide support as needed to the company accountant and bookkeeper
• Other duties as assigned

Please send your resume via e-mail to oshawa@employmenthelp.ca with a message detailing the position you are interested in and someone from our team will get back to you as soon as possible!

If you have any questions and/or want any additional support in your job search please call or text us at 905-261-3771, DC Community Employment Services.

Thank you

Employment Type: Full-time
Field of Work: Office/Clerical
Required skills:

Advanced schooling in business/office administration preferred with some accounting experience
• 3-5 years office experience with strong administrative skills
• Proficient using MS Word + Excel, QuickBooks; and the ability and willingness to learn new applications
• Strong analytical, problem-solving, and organizational skills with attention to detail and high degree of accuracy
• Excellent communication skills (oral and written) are required
• A self starter that can work independently and manage multiple tasks in a timely and organized manner
• Demonstrated ability to maintain confidential information in a discrete professional manner
• Outgoing personality with a courteous, pleasant, and professional manner

Durham College Community Employment Services

Administrative Assistant – Whitby

Company information